Purchases that total $999.99 or less:
Cumberland County department heads may authorize purchases of apparatus, supplies, materials or equipment that total up to $999.99 if sufficient funds are budgeted and available in the department budget. These purchases do not require a purchase order.
Any purchases that total $1,000 or more require a purchase order.
Purchases and Services in amounts at $1,000 but less than $30,000:
County departments may solicit quotes for services and purchases of apparatus, supplies, materials or equipment when the estimated cost is greater than $1,000 but less than $30,000. Except for circumstances that qualify for an exemption, a minimum of three quotes must be solicited for purchases in this range.
Purchases in amounts at $30,000 but less than $90,000:
County Purchasing solicits bids for purchases of apparatus, supplies, materials or equipment when the estimated total cost is greater than $30,000 but less than $90,000 through informal bid procedures as described in GS 143-131. Informal bids are made confidential until a contract is awarded. The statute specifies these bids are not subject to public inspection or public record until the contract is awarded.
Services in amounts at $30,000 or Greater:
County departments may solicit proposals for services with an estimated total cost of $30,000 or greater through an informal request for proposals process. Informal bids are made confidential until a contract is awarded.
Purchases in amounts of $90,000 or Greater:
County Purchasing solicits bids for the purchases of apparatus, supplies, materials or equipment when the estimated cost is $90,000 or greater through formal bid procedures in accordance with GS 143-129.
Local Purchasing Provision:
Contracts for provision of services in any amount and all contracts for the purchase of apparatus, supplies, materials and equipment in which the aggregate purchase price in any single contract is less than $30,000 shall be awarded to local vendors or suppliers, to the greatest extent possible, in accordance with the further conditions set out in the county’s purchasing procedures manual.
Local vendors or suppliers shall be those who demonstrate that they pay business personal or real property taxes and are either self-employed residents of Cumberland County or employ at least one resident of Cumberland County as an employee or officer of the contracting business entity.
Cumberland County does pay sales tax. The tax amount is not on the purchase order but the vendor should show the tax amount as a separate line on the invoice.